1. Introduction
Welcome to Kaynel ("we," "our," or "us"). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website and services.
This policy applies to all visitors, users, and customers of our website at kaynel.pl and synysterkay.github.io/Kaynel/.
2. Data Controller
The data controller responsible for your personal data is:
Kaynel Digital Agency
Poland
Email: contact@kaynel.pl
Phone: +48 888 962 765
3. Data We Collect
3.1 Information You Provide
- Contact Information: Name, email address, phone number when you fill out our contact form
- Business Information: Company name, website URL, project requirements
- Communication Data: Messages, inquiries, and correspondence with us
3.2 Information Collected Automatically
- Device Information: Browser type, operating system, device type
- Usage Data: Pages visited, time spent, navigation patterns
- Technical Data: IP address (anonymized), language preferences
4. How We Use Your Data
We use your personal data for the following purposes:
- To respond to your inquiries and provide requested services
- To send project proposals and quotes
- To improve our website and services
- To send marketing communications (only with your consent)
- To comply with legal obligations
- To analyze website performance and user behavior
5. Legal Basis for Processing (GDPR)
We process your personal data based on the following legal grounds:
- Consent (Art. 6(1)(a) GDPR): When you subscribe to our newsletter or accept cookies
- Contract Performance (Art. 6(1)(b) GDPR): When processing is necessary to fulfill services you've requested
- Legitimate Interests (Art. 6(1)(f) GDPR): For website analytics and improving our services
- Legal Obligation (Art. 6(1)(c) GDPR): When required by law
6. Data Sharing
We do not sell your personal data. We may share your data with:
- Service Providers: Hosting providers, email services, analytics tools (all GDPR-compliant)
- Legal Authorities: When required by law or to protect our rights
All third parties are contractually obligated to protect your data and use it only for specified purposes.
7. Data Retention
We retain your personal data only as long as necessary:
- Contact form submissions: 3 years from last contact
- Newsletter subscribers: Until you unsubscribe
- Analytics data: 26 months (anonymized)
- Client project data: 7 years (legal requirement)
8. Your Rights Under GDPR
As a data subject, you have the following rights:
- Right to Access (Art. 15): Request a copy of your personal data
- Right to Rectification (Art. 16): Request correction of inaccurate data
- Right to Erasure (Art. 17): Request deletion of your data ("right to be forgotten")
- Right to Restrict Processing (Art. 18): Request limitation of processing
- Right to Data Portability (Art. 20): Receive your data in a portable format
- Right to Object (Art. 21): Object to processing based on legitimate interests
- Right to Withdraw Consent: Withdraw consent at any time
To exercise your rights, contact us at contact@kaynel.pl. We will respond within 30 days.
You also have the right to lodge a complaint with the Polish Data Protection Authority (UODO) at uodo.gov.pl.
9. Cookies & Tracking
Our website uses cookies and similar technologies:
9.1 Essential Cookies
Required for website functionality. Cannot be disabled.
9.2 Analytics Cookies
Help us understand how visitors interact with our website. We use privacy-focused analytics.
9.3 Your Cookie Choices
You can manage cookies through your browser settings. Note that disabling certain cookies may affect website functionality.
10. Data Security
We implement appropriate technical and organizational measures to protect your data:
- SSL/TLS encryption for data transmission
- Secure hosting with reputable providers
- Regular security assessments
- Access controls and authentication
- Employee training on data protection
11. Changes to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy regularly.